Please take note that the Annual General Meeting of our branch will be held at the Church of the NG Congregation, Ontdekkerskruin, Phillips Avenue, Ontdekkers at 14:00 on Saturday, 20 March 2009.
The Agenda,
Minutes of the previous AGM and
Financial Statements for calender year 2009 follow below.
Minutes of the previous AGM and
Financial Statements for calender year 2009 follow below.
AGENDA
1. Welcoming
2. Apologies
3. Minutes of the previous AGM
4. Matters arising
5. Reports
5.1 Chairman's Report
5.2 Membership Secretarie's Report
5.3 Treasurer's Report
6. Election of new Management Committee
7. Closure
8. Refreshments
Please note that our Vice-Chairman, Bob Saunders, due to new work commitments this year, is not available for re-election. A new Vice-Chairman thus needs to be elected.
As Bob was also responsible for our newsletter and could not continue these duties, your committee co-opted Neels Coertse to this position.
As you are aware, he has done exceptionally well in the past months and we trust that his services will again be available.
All other committee members are available and eligible for re-election. This does NOT mean that no other nominations for existing positions can be submitted.
Any member may be nominated for any position. Please let us have such nominations as soon as possible. We have no specific nomination form. Nominations must just show clearly who is nominated for which position and give the names of the persons nominating and seconding the nomination and the assurance that the nominee is available and willing to be elected.
The minutes of the previous AGM are attached as are the financial statements for the year 2009.
We look forward to seeing you at the AGM. Your voice and vote is IMPORTANT!
As I have, during our January meeting, been asked to arrange a course on the use of computerised Genealogical Programs, with particular reference to Legacy, and as we should have time to spare at the AGM, I propose to give an introductory talk on this subject after we have partaken of the refreshments always available. This timing as the talk will of necessity have to be at a very basic level and many of our seasoned members may prefer to rather return home to watch the rugby. I would value an indication from members who would wish to attend the talk.
Friendly greetings
L.ucas. Rinken, Chairman
NS. Ons vertrou dat ons Afrikaanse lede sal verstaan dat hierdie skrywe slegs in Engels uitgestuur word.
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MINUTES OF THE ANNUAL GENERAL MEETING OF THE BRANCH HELD
AT THE N. G. KERK ONTDEKKERSKRUIN, PHILIPS AVENUE, DISCOVERY
AT 14.00 ON 21 MARCH 2009
PRESENTAT THE N. G. KERK ONTDEKKERSKRUIN, PHILIPS AVENUE, DISCOVERY
AT 14.00 ON 21 MARCH 2009
Lucas Rinken (Chairman); Barbara Bouwer; Louise Dick; Penny Evans; Margaret Humphries; Ruth
and Alister Jobson; Magda Lombard; Minnie and Dennis Pretorius; Donna and Frans Viljoen;
Neels Coertze; Richard Ford; Kriek Fourie; Ds. Hennie le Roux; Johan Lourens; Gerard Marloth;
Giel Nel; Graham Southey; John Stephens.
APOLOGIES
Bob Saunders; Valda Napier; Iris Stephens and Colin Steyn.
It was noted with regret that Colin lost his son in a motor accident.
1. WELCOME
The Chairman welcomed all members present especially Magda Lombard who has joined our branch from the North West Branch.
2. ANNOUNCEMENTS
2.1 Birthdays: Lucas congratulated the following members on their birthdays: Colin Steyn (23 March); Bob Saunders (2 April); Barbara Bouwer; (11 April) and Don McArthur (12 April).
2.2 Next meetings: 18 April: Graham Southey will speak on the Southey Family. On 16 May: Ferdi van Wyk will address us on the Van Wyk Family of Tarkastad
3. MINUTES OF THE PREVIOUS ANNUAL GENERAL MEETING
After the secretary read the minutes of the Annual General Meeting, Dennis proposed, seconded by Alister Jobson, that the minutes be APPROVED.
4. MATTERS ARISING
The CD’s that Bob made of Celia’s work will be sold to members at a price still to be decided by the Management Committee.
5. REPORTS
5.1 Chairman’s Report: Lucas read his report. He added that our branch will again attend the Heritage Day Expo at the Voortrekker Monument on 31 May 2009. He also read his report on Hobby-X. Both reports are attached to the minutes.
5.2 Membership Secretary’s Report: Gerard reports that our membership presently stands at 9 new members plus 31 renewals, a total of 40 members. Lucas thanked Gerard and said that we’ll have to write letters to those members who have not yet renewed membership.
5.3 Treasurer’s Report: Kriek reported that our present bank balance is approximately R19 000. Lucas thanked Kriek and Dennis for the work done and said that the financial report will be sent to
members.
5.4 Report on the National AGM held at Bloemfontein on 7 March 2009: Richard’s report on the meeting will also be circulated with the minutes of this meeting. Lucas thanked him for his report. It was noted that Hendrik Louw was elected new president and that the new secretary is to be Leoni Barnard. Lucas conveyed our congratulations to Hendrik in an email. The next National AGM will be held in Pretoria on 27 March 2010 and will not coincide with Hobby-X again.
Dennis proposed and Frans seconded that all reports be APPROVED.
6. ELECTION OF NEW MANAGEMENT COMMITTEE
Lucas asked Dennis to chair the meeting for the election of a chairman.
Lucas was elected unanimously. On the proposal of Frans, the whole committee was re-elected. If
Ben Leech was available he would be added to the committee.
Lucas thanked the meeting for the confidence shown in re-electing him and thanked his committee
for their support.
The Management Committee is:
Chairman: Lucas Rinken
Vice-chairman: Bob Saunders (If still available)
Membership Secretary: Gerard Marloth
Treasurer: Kriek Fourie
Events Secretary: Margaret Humphries
Librarian: Graham Southey
Recording Secretary: John Stephens
Additional Member: Penny Evans (Spokesperson for new/beginner members).
7. MEMBERS AVAILABLE FOR QUESTIONS
Lucas, Dennis and Richard are available with their computers and Richard with his book, for members who wish to consult with them.
8. CLOSURE:
The meeting closed for refreshments at 15.10. Lucas thanked
Margaret and the ladies for the refreshments.
MINUTES CIRCULATED, REGARDED AS READ AND APPROVED ON
...........…………………....… 2010
CHAIRMAN .................................
SECRETARY ................................
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